Hotel RFP Automation for Independent Hotel Sales Teams
Stitch Hospitality builds custom n8n workflows that parse event inquiries, qualify the lead, draft the right response, and log every detail — so your sales team can respond faster without adding another platform.
Built specifically for independent and boutique hotel sales teams in California.
4.5 hrs
Saved per RFP
100%
Automated
Your sales team is doing the work of three people. Most of it is admin.
Hotel sales has never been more competitive. The teams that win aren't working harder — they've removed the friction from their workflow.
Inquiries pile up faster than your team can respond
Every hour a qualified RFP sits unanswered is an hour your competitor is gaining ground. Manual triage means slow response times and missed revenue.
Proposals take hours to build from scratch
Copy-pasting room blocks, F&B minimums, and contract language across templates is eating 4–6 hours per proposal — time your closers could spend on calls.
Data entry errors cost you credibility
Manually tracking every inquiry across inboxes and spreadsheets introduces typos, missed fields, and duplicate records that erode trust with clients and management alike.
Custom hotel sales workflows that turn inbound RFPs into qualified, logged, proposal-ready opportunities.
Built in n8n, so your hotel owns the automation.
Inquiry & RFP Triage
Automatically parse inbound RFPs, extract key details, score lead quality, and route to the right team member — all before your sales manager finishes their morning coffee.
Proposal Generation
Pull rates, room blocks, and package details from your property's Brand DNA profile to auto-populate branded proposals in minutes. Send a polished document before the client finishes reading your reply.
Lead Capture & Logging
Every inquiry is automatically parsed, scored, and logged — full contact details, event specs, dates, and budget captured without anyone touching a keyboard.
Coming Soon
Follow-Up Sequences
Timed, personalized follow-up emails triggered by deal stage — not by someone remembering to send them. Increase conversion without adding headcount.
Reporting & Analytics
Automated weekly pipeline reports, conversion dashboards, and revenue forecasts delivered to your inbox — no spreadsheet maintenance required.
From discovery to live workflows in three weeks
No long engagements. No bloated scopes. Just a focused build that solves the problems costing your team the most time.
Automation Audit
We spend 60 minutes with your sales team mapping every repetitive task — RFP handling, proposal building, follow-ups. You walk away with a clear picture of where hours are being lost.
Custom Build
We design and build your automation workflows in n8n, integrated with your email platform and the existing tools your team uses daily.
Launch & Handoff
Your team is trained, workflows are live, and you own everything. No ongoing licensing fees, no lock-in. We stay available for refinements as your operation evolves.
Built on open-source technology
You own your workflows. No subscription, no vendor lock-in, no hidden fees.
What hotel sales teams actually get back
Early workflow benchmarks show what's possible when RFP parsing, proposal drafting, and lead logging are automated.
4–6 hrs
Saved per proposal
Average time reclaimed by automating proposal drafts from your hotel's Brand DNA.
< 5 min
RFP triage time
From email arrival to scored, logged lead — fully automated.
3 weeks
To go live
From discovery call to production workflows running in your stack.
0 hrs
Manual data entry
Once automated, every inquiry is captured and logged without anyone touching a keyboard.
Ready to give your sales team their time back?
Book a free 60-minute automation audit. We'll map your biggest time drains and show you exactly what we'd build — no commitment required.
60-minute call · No commitment · You keep the audit report either way
Tell us about your operation
Share a few details and we'll come prepared with automation ideas specific to your hotel and your biggest pain points.