Event Inquiry Parsing for Hotels
Most hotels don't search for “n8n automation.” They search around the pain — slow responses, missed leads, messy RFP emails, hours spent on manual data entry. This is the workflow that fixes that.
Inquiries don't follow templates
Event planners send inquiries in every format imaginable — paragraph emails, forwarded Cvent notifications, web form submissions, bullet-point lists. No two look the same.
That means every inquiry requires someone to manually read it, pull out the relevant details, check what's missing, and decide what to do next. For a hotel receiving dozens of inquiries a week, that's hours of repetitive work — before a single proposal is written.
Event inquiry parsing automates that first step entirely. The AI reads the raw inquiry, structures the data, and routes the next action — regardless of how the planner wrote it.
The parsing workflow handles all of these — same result every time.
Every field your sales team needs
When a planner sends an inquiry, the workflow extracts dates, room block, attendee count, meeting space needs, F&B requirements, budget, contact information, and missing details.
Event dates
Firm dates, tentative dates, or date ranges
Room block
Number of rooms, room types requested
Attendee count
Total attendees, peak night occupancy
Meeting space
Session rooms, square footage, setup style
F&B requirements
Meals, breaks, banquet minimums
Budget signal
Stated budget or implicit budget cues
Contact information
Name, company, email, phone
Special requests
AV, décor, accessibility, preferences
AI reads the raw inquiry. Your team reads the output.
The workflow handles the messy middle — between a planner hitting send and your team seeing a clean, structured summary ready for action.
Inquiry arrives
Email, web form, or forwarded notification hits the connected inbox or webhook.
AI reads the raw text
The workflow sends the raw inquiry to AI, which extracts and structures every relevant field.
Completeness scored
Each extracted field is checked. A completeness score determines the routing decision.
Routed and logged
Complete inquiries move to proposal generation. Incomplete inquiries trigger a clarification email. Everything gets logged.
Two paths. Both automated.
Complete inquiry
All key fields present — dates, room count, budget, contact info. The workflow moves to proposal generation, pulling from your hotel's Brand DNA to build a polished proposal draft for your team to review and send.
→ Proposal generation
Incomplete inquiry
Missing dates, unclear room count, no budget signal. The workflow sends a professional, branded clarification email to the planner — asking exactly what's needed before the hotel invests time in a proposal.
→ Clarification email
Every inquiry — complete or not — gets logged. Full details, completeness score, routing decision, and status. Searchable pipeline. Zero manual entry.
Stop triaging inquiries manually
Let the workflow read, extract, score, and route every inquiry that hits your inbox — automatically.