Hotel RFP Automation That Responds Before Competitors Finish Reading
Custom n8n workflows that read inbound event inquiries, extract the details, qualify the lead, generate a branded proposal, and log everything — before your sales team opens their inbox.
From inquiry to logged lead — fully automated
What hotel RFP automation does
It's a workflow system that reads inbound event inquiries, extracts key details — dates, room block, attendee count, meeting space, F&B, budget, contact info — identifies what's missing, and routes the next action automatically. No manual triage. No spreadsheet updates. No copy-paste.
How inbound inquiries are parsed
AI reads raw inquiry emails, web form submissions, and forwarded Cvent notifications. It handles messy, inconsistent planner formatting — whether a planner writes a paragraph or a bulleted list, the workflow extracts what it needs and structures the data.
What gets scored
Every parsed inquiry is scored for completeness: does it have firm dates, a room count, a budget signal, and valid contact info? The score determines routing. High-confidence inquiries move to proposal generation. Low-confidence inquiries trigger a clarification request.
What happens when details are missing
When an inquiry lacks critical information, the workflow sends a professional, branded clarification email automatically — asking the planner exactly what's needed before the hotel invests time in a proposal. No dead-end leads.
How proposals are generated
For complete inquiries, the workflow pulls from your hotel's Brand DNA profile — your rates, meeting space specs, F&B options, imagery, and brand voice — and generates a polished, multi-section proposal draft. Ready for your team to review in minutes.
What your team reviews before sending
Proposals are drafted, not auto-sent. Your sales team reviews every proposal before it goes to the planner. The workflow handles the admin; your people handle the relationship. Human-in-the-loop by design.
Every detail that matters to your sales team
When a planner sends an inquiry, the workflow extracts dates, room block, attendee count, meeting space needs, F&B requirements, budget, contact information, and missing details. Complete inquiries move forward. Incomplete inquiries trigger a clarification email.
- Event dates
- Room block size
- Attendee count
- Meeting space needs
- F&B requirements
- Budget signal
- Contact information
- Special requests
- Event type
- Completeness score
Proposals are drafted, not auto-sent
Every proposal goes to your sales team for review before it reaches the planner. The workflow eliminates the admin. Your team keeps the relationship. That's the right balance.
Common questions
What is hotel RFP automation?
Hotel RFP automation uses software workflows to read inbound event inquiries, extract key details, identify missing information, route the next action, and help the sales team respond faster.
Does this replace my sales team?
No. It automates repetitive admin steps so the sales team can spend more time with planners and qualified opportunities.
Can this work with Cvent inquiries?
Stitch can parse inquiry details from email notifications, web forms, and structured inputs. Direct Cvent integration depends on the hotel's current setup and access.
Is this a proposal software platform?
No. Stitch builds custom workflows that can generate proposal drafts and connect with the tools your hotel already uses.
How long does setup take?
Most hotels are live within three weeks of the kickoff call.
Do I need technical skills?
No. You fill in one spreadsheet with your hotel's details. We handle everything else.
Ready to automate your RFP response?
Most hotels are live within three weeks. You fill in one spreadsheet. We handle everything else.