Event Inquiry Automation for Independent & Boutique Hotels
Stop losing group business to slow RFP responses
AI parses every inbound inquiry, matches it against your hotel's Brand DNA, and generates a branded proposal in minutes — not hours.
AI-powered RFP parsing
Incoming inquiries from email, Cvent, or your website are instantly parsed by AI. Event name, dates, guest count, room block, F&B needs, and budget — extracted and structured automatically, regardless of how the planner formatted the request.
Branded proposal generation
Every proposal is built from your hotel's Brand DNA — your voice, your images, your rate structures. Generated through Gamma AI with your property's Dropbox-hosted visuals. Proposals look like your sales team spent an hour on them.
Smart clarification routing
When an inquiry is missing critical details — no dates, unclear room count, vague budget — the system automatically sends a professional clarification email to the planner. No dead-end leads, no guesswork.
Lead database logging
Every inquiry — whether it converts or not — is logged in your Supabase database with full details. Build a searchable pipeline of leads, track response times, and never lose a piece of business to a missed email again.
No monthly fees. You own it.
- Full n8n workflow — installed and configured
- Brand DNA setup with your hotel's voice and imagery
- AI parsing calibrated to your property type
- Branded proposal templates via Gamma
- Supabase database provisioned and connected
- Email clarification path configured
- Complete onboarding walkthrough
- 30 days of post-launch support
The numbers that make this a no-brainer
6 hrs
Per week reclaimed
Average weekly time your DOS spends on RFP responses — reclaimed.
72%
First-responder wins
Of group deals go to the first hotel to respond with a complete proposal.
10 wks
Typical payback period
Based on time savings alone at ~$45/hr DOS rate.
Live in under a week
A focused, four-step process designed to get your hotel automated and responding to inquiries fast.
We onboard your hotel
Fill in your Brand DNA — voice, rates, images, property details. Takes about an hour.
We build your workflow
Your n8n automation is configured, tested with real RFP data, and deployed to your instance.
Connect your inbox
Point your RFP email, Cvent feed, or website form to the webhook. Inquiries start flowing.
Proposals go out
Every qualified inquiry gets a branded proposal in minutes. Your team reviews and sends.
Common questions
Ready to automate your RFP response?
Get the Event Inquiry Automation installed and running for your property in under a week.
No commitment required · Live in under one week · You own everything