What Happens After You Buy Event Inquiry Automation
Here's exactly what happens after you purchase the Event Inquiry Automation — and what we need from you to get started.
A complete AI-powered RFP workflow — installed, hosted, and monitored
AI inquiry parsing
When an RFP or event request hits your inbox, AI reads it and extracts guest name, company, event type, dates, room count, F&B needs, budget, and special requests. No manual data entry.
Smart routing
Complete inquiries go straight to proposal generation. Incomplete inquiries trigger a professional clarification email asking the planner for what's missing. No dead-end leads.
Branded proposal generation
Using your hotel's Brand DNA — your voice, imagery, rates, meeting space details, and F&B options — the system builds a polished, multi-section proposal and delivers it to the prospect.
Lead database logging
Every inquiry is stored in your database with full details — contact info, event specs, confidence score, status, and proposal link. Searchable pipeline with zero manual entry.
Two things. That's it.
Your Brand DNA
We send you a spreadsheet template. You fill in your hotel's details — property info, brand voice, room rates, meeting space pricing, F&B options, and links to your property photos. Takes about an hour. We walk you through it on the kickoff call.
Email access
We need the ability to send from your hotel's email address so automated responses come from your team, not ours. We'll set this up together during onboarding.
Everything else is on us
- Set up and host your automation platform
- Provision and connect your database
- Configure AI parsing for your property type
- Build and test branded proposal templates
- Connect your hotel's email for sending
- Run test inquiries before anything goes live
- Monitor your automation daily after launch
- Fix issues and apply updates as needed
From kickoff to live in under three weeks
Kickoff call
We walk through the Brand DNA spreadsheet together, answer questions, and get your email access configured. You complete the spreadsheet after the call.
Build & test
We build your workflow, connect all services, and test with sample RFP data. You'll see example proposals and clarification emails before anything goes live.
Go live
We activate the workflow on your production inbox. We monitor closely for the first week and fine-tune the AI based on your real inquiries.
Ongoing support
Our team monitors your automation daily. If something breaks, we fix it. If your rates change or you add a new event space, let us know and we update the Brand DNA.
Simple pricing, no surprises
$2,500
Workflow built, configured, tested, and deployed for your property.
$99/mo
We host, monitor, and maintain your automation. No other subscriptions, no other accounts, no other fees.
That's it. No hidden costs, no extra software to buy, no technical skills required.