Hotel Proposal Automation for Group Sales Teams
Custom workflows that pull your hotel's rates, meeting space specs, F&B options, and imagery into polished proposal drafts — in minutes, not hours.
Why hotel proposals take too long
Every proposal starts the same way — someone opens a blank document or last month's proposal and starts copying rates, pulling photos, rewriting the same sentences about your meeting space, and hunting for the current F&B pricing.
It's not skilled work. It's repetitive data assembly — and it takes an hour or more per proposal when your DOS has real relationships to manage.
Proposal automation replaces that assembly work. The workflow pulls the data, populates the template, and delivers a polished draft — ready for your team to review and personalize.
What proposal data can be pulled automatically
Every piece of hotel-specific data stored in your Brand DNA profile is available to the proposal generation workflow.
Room rates
Current rates by room type, seasonal adjustments, and group discounts
Room types
Room descriptions, amenities, and availability windows
Meeting space specs
Room names, square footage, capacity by setup style, AV included
F&B menus
Breakfast, breaks, lunch, receptions, dinner options and pricing
Property imagery
Hosted photos of rooms, event spaces, F&B, and property exterior
Brand voice
Tone, terminology, and messaging that matches your hotel's identity
Your hotel's identity powers every proposal
Brand DNA is a structured profile of your hotel — built during onboarding by filling out a spreadsheet template. It contains your property details, brand voice, rate structures, meeting space specs, F&B options, and links to hosted imagery.
The proposal generation workflow reads from this profile every time it builds a draft. That means every proposal uses your current rates, your imagery, and your voice — not a stale template from six months ago.
What Brand DNA includes
Proposal draft, not auto-send
The workflow generates a proposal draft. Your sales team reviews it before it goes to the planner. That review step is intentional — it's where your team adds the personal touch, adjusts pricing for a specific relationship, or catches anything the AI missed.
The workflow handles the 60 minutes of assembly. Your team handles the 5 minutes of relationship-aware review. That's the right division of labor.
- Rate accuracy for this specific inquiry
- Meeting space match to the event type
- F&B selections and minimums
- Proposal tone for this client
- Any custom packages or accommodations
When to use a custom workflow vs. a proposal platform
A dedicated proposal platform is better when…
- You need interactive proposals with e-signatures built in
- Your team wants a visual proposal editor with drag-and-drop
Dedicated proposal platforms may be a better fit in those cases.
A custom workflow is better when…
- You want parsing + qualification + proposal in one owned workflow
- You don't want to pay a monthly SaaS fee for a tool your team won't fully use
- You want control over every step — and to own the workflow outright
- Your current stack works fine; you just need the admin work automated
Built in n8n, so your hotel owns the workflow.
Stop building proposals from scratch
Let the workflow do the assembly. Your team focuses on the relationship.